Free Meeting Cost Calculator
See the real cost of meetings based on attendees and salaries. 100% in your browser.
How It Works
Enter the number of attendees, their average hourly salary, meeting duration, and how many meetings occur per week. The calculator multiplies attendees by hourly cost and duration to reveal per-meeting, monthly, and yearly costs. All math runs in your browser — no data is transmitted anywhere.
When to Use It
- Justifying meeting reduction initiatives by showing leadership the true annual cost of recurring meetings.
- Deciding whether a status update should be a meeting or an async message based on its cost.
- Budgeting project overhead by calculating the total meeting cost across a sprint or quarter.
Frequently Asked Questions
Does it include benefits and overhead, not just salary?
Enter the fully loaded hourly rate (salary + benefits + overhead) for the most accurate result. A common rule of thumb is to multiply base salary by 1.3-1.5 to account for employer contributions and office costs.
How is the monthly cost calculated?
Monthly cost = cost per meeting x meetings per week x 4.33 (average weeks per month). Yearly cost uses 52 weeks. This gives a realistic projection that accounts for calendar variation.
Can I use this for remote or hybrid meetings?
Absolutely. The cost formula is based on time and salary, which applies equally to in-person, remote, and hybrid meetings. The hidden cost of meetings is the same regardless of format.
All calculations happen in your browser. No data is sent to any server.
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