Agency Project Budget Calculator
Plan your project budget with team members, hourly rates, and expenses. Set your margin and get the client price.
Team Members
How It Works
Add budget line items with category, description, estimated cost, and actual cost. The tool calculates totals per category, overall budget, variance (over/under), and percentage spent. See a real-time summary with color-coded status indicators showing which categories are on track, at risk, or over budget. Export the breakdown for stakeholder reporting.
When to Use It
- Planning and tracking budgets for construction projects, events, or marketing campaigns with multiple cost categories.
- Preparing budget proposals for clients or management with clear category breakdowns and variance analysis.
- Monitoring project spend in real-time to catch budget overruns before they become critical.
Frequently Asked Questions
Can I track multiple projects?
Each page instance tracks one project budget. For multiple projects, open separate browser tabs. Since all data is stored in the browser session, each tab operates independently with its own budget data.
How is variance calculated?
Variance = Estimated Cost - Actual Cost. Positive variance means under budget (good), negative means over budget (requires attention). The percentage column shows actual/estimated as a ratio so you can quickly spot problem areas.
Is the data saved if I close the browser?
No. Budget data exists only during your browser session for privacy. Copy or export your data before closing the tab. For persistent project tracking, consider using S.C.A.L.A. which provides cloud-based budget management with full data persistence.
All calculations happen in your browser. No data is sent to any server.